How to Upload a Microsoft 365 Document

Lesson 4: Upload, Sync, and Manage Files

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Introduction

OneDrive isn't just for storing documents. You tin also upload other files, like photos, videos, and music. In total, OneDrive gives y'all 5GB of gratuitous space to store files of all types.

In this lesson, yous volition larn how to upload and sync files from your computer to OneDrive. You'll also larn how to motion files from one folder to another. Finally, you'll learn near additional file options, including special options for managing photos.

Watch the video below to learn more than about uploading and syncing files in OneDrive.

Uploading and syncing files with OneDrive

The OneDrive desktop application makes it piece of cake to upload and sync files across all of your devices. If you have Windows eight.1 or 10, the OneDrive app is already congenital in. If you're using an earlier version of Windows, review our lesson on Getting Started with OneDrive to acquire how to install the app (if you haven't already). The OneDrive desktop awarding works like any other folder on your estimator. Whenever you motion a file to the OneDrive folder, that file is moved online to the cloud, allowing you to access the same version of that file from any reckoner continued to the Net.

To upload files:

Locate the file on your estimator that y'all want to upload to your OneDrive.
Click and drag the file to the OneDrive binder.
The file will appear on your OneDrive. Now you lot tin access the file from anywhere by signing in to your OneDrive account.

To upload folders:

Uploading individual files tin can be time consuming. Fortunately, yous can move unabridged folders to OneDrive. Whenever y'all upload a folder, the folder and every file stored inside it volition be uploaded to your OneDrive.

Locate the folder y'all want to upload to your OneDrive.
Click and drag the folder to the OneDrive binder.
The folder and its files will appear on your OneDrive.

Uploading files on the Spider web

If you don't have access to the OneDrive desktop application, you can upload files using the web uploader. The procedure takes a little more time than uploading files with the OneDrive application, but it'due south yet an easy way to upload files from anywhere.

To upload files to OneDrive on the Web:

Navigate to OneDrive. Locate and select the Upload push button.
Locate and select the desired file. Yous can select multiple files by holding downwardly the Ctrl key, then click Open.
Your files volition be uploaded to OneDrive. (This may have a few moments.)

Managing files

Subsequently you've been using OneDrive for a while, you might find yourself having a difficult time keeping track of all of your files. Fortunately, OneDrive offers several features to help you manage and organize them.

Picket the video beneath to learn more virtually managing your files in OneDrive.

Sorting your files

When y'all navigate to the OneDrive main page, you'll see all of your files and folders. You lot tin can cull which files to view by selecting diverse options in the left navigation pane.

You can also change how your files are displayed by clicking the View Options icon.

Tiles view lets you lot view your files in a filigree of icons. This is the default view for your files and folders.
List view lets you view your files with their names and other information, which may experience more familiar if you usually work with files on a desktop figurer.
Photos view is corking for when you have a folder of photos y'all'd like to skim through. It shows y'all thumbnails of your photos scaled downwards in a grid.

Searching for files

You can discover documents past using the search feature. Searching lets you lot look for a specific document using words contained within the document and its title.

To search for a file, click the search bar. Blazon the discussion or words you want to search for, and then press Enter. Your search results will appear.

Working with folders

You can use folders to organize your files. Documents can be stored in folders and moved from one folder to some other. Moving documents tin be useful because you can share a certificate simply by moving it to a shared folder. For case, if you lot're working on a project with a grouping of people, you tin can share a folder with them. Then y'all can motility whatever files you desire to share with the group to that folder.

To learn more nearly creating and sharing folders, review our lesson on how to Create and Share Role Documents.

To movement a file to a folder:

Hover the mouse over a file, then click the bank check box in the upper-right corner. You tin can select multiple files by clicking additional check boxes.
Click the Move to push button in the menu at the top.
A Move items to pane will appear on the right side of the screen. Select the binder where you desire to motility the file, then click Motility.
Your file will be moved. If you moved your file to a shared folder, your file will be shared likewise.

More file options

To admission additional file management options, right-click the file.

These options include:

Version history: Access and restore earlier saved versions of the file.
Download: Salve a re-create of the file to your estimator. Downloaded documents will not be updated when you brand changes to them on OneDrive.
Rename: Alter the file'due south name.
Delete: Movement the file to the Recycle Bin. You will need to empty the Recycle Bin to permanently delete a file.

To empty the Recycle Bin:

Locate and select the Recycle Bin in the left navigation menu.
The Recycle Bin will appear. Click the Empty recycle bin button.
The files will be permanently deleted from your OneDrive.

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